The cover letter is your opportunity to explain to the journal editor how your research is novel and why your manuscript should be published in the particular journal. A clear, direct and interesting cover letter can increase the chances of a journal editor sending your manuscript for peer review. Some journals require manuscript submissions to be accompanied by a cover letter, and also require specific statements to be included (e.g., conflict of interest; clinical trial registration; deposition of sequence data into public databases).
We have prepared two templates for you to use: a short version and an extended vdersion. Choose the template with the style and amount of content that you prefer.
The short version is likely to be most appropriate for case studies and short communications. It includes four main paragraphs:
- Introduction to the manuscript
- Broad context and objectives of the work
- Importance of the findings
- Required statements
The extended version will be more appropriate for full-length research articles. As such, it provides more detailed descriptions of the background, objectives and importance of the study. It also contains paragraphs on:
- Potential reviewers
- Excluded reviewers
Before you begin preparing your cover letter:
- Read the journal instructions to check their requirements for cover letters, for example, whether reviewers must be recommended
- Identify the novel aspect of your research and its importance
- Read the journal’s aims and scope and consider why your manuscript is suitable for the particular journal
Your cover letter is very important. It is your chance to impress the journal editor by clearly showing the significance and novelty of your research.
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Writing a Journal Cover Letter [Free Template]
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The cover letter you submit to your target journal is your chance to lobby on behalf of your manuscript. Here are some tips for getting it right, plus a free journal cover letter template.
The cover letter accompanying your journal submission is your chance to lobby on behalf of your manuscript. The letter is far from just a formality and should be written with the same care as your manuscript’s text (if not more). Ultimately, your cover letter is designed to influence the decision of the editor to send your manuscript out for peer review. The letter will argue that your manuscript is a good fit for the journal you are submitting it to and highlight your most important findings. This post contains some tips, which can also be found in our downloadable resources:
1.Instructions on writing a journal cover letter
2.Microsoft Word cover letter template (also available with instructions in Chinese, Japanese, Korean, Portuguese, and Spanish)
You should also assure the editor that there are no conflicts of interest that would affect the decision to publish your manuscript. In the end, your cover letter should interest the editor enough to read your paper carefully and choose to send it for peer review.
Getting ready to resubmit your revised manuscript? Read our tips on responding to peer reviewers
A cover letter should be written like a standard business letter:
Address the editor formally by name, if known. Include your contact information, as well. This information is probably available through the journal’s online submission system, but it is proper to provide it in the cover letter, too.
Begin your cover letter with a paragraph that states the name of the manuscript and the names of the authors. You can also describe what type of manuscript your submission is (research article, review, case report, etc.). In this first paragraph and the next, describe the rationale behind your study and the major findings from your research. You can refer to prior work that you have published if it is directly related.
Next, write a short paragraph that explains why your manuscript would be a good fit for the journal. Do not simply state that your manuscript is “of interest to the field” or “novel.” Address specific aspects of the journal’s Aims & Scope statement. If the journal expresses interest in research with a clinical application, be sure to highlight the importance of your work in terms of clinical implications. If the journal mentions that it focuses on nanostructured materials, explain how your work involved such materials. Even if your work is not a perfect fit for the journal, be sure to address some of the Aims & Scope statement, and explain why your manuscript would be of interest to the journal’s readers.
Finally, close with a brief paragraph indicating the following:
- The manuscript is original (i.e., you wrote it, not copied it)
- No part of the manuscript has been published before, nor is any part of it under consideration for publication at another journal
- There are no conflicts of interest to disclose
- A list of potential reviewers (only if requested by the journal)
- Any researchers who should NOT review your manuscript
Together, this information provides assurance to the editor that your manuscript merits consideration for publication in their journal and that you are interested specifically in their journal. Sometimes great science will be reviewed regardless of the cover letter, but a well written cover letter is useful for the vast majority of scientists who want to make their research stand out.
Best of luck with your research! If you have any questions about your cover letter, write us anytime.
Journal Cover Letter Templates
Click here to download a Microsoft Word template for a standard journal cover letter (also available with instructions in Chinese, Japanese, Korean, Portuguese, and Spanish). A full set of the information in this post can be found here.
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